OIA response to HUD2025-006888 - Microsoft expenditure

Last updated: 12 June 2025 Cost of Microsoft licences.

Request details

The total amount spent by your department on Microsoft Office licences or subscriptions for the most recent financial year (1 July to 30 June).

A brief description of what this cost covers (e.g. number of users, types of licences, etc.).

A list of Microsoft products or services (e.g. Outlook, Teams, OneDrive, SharePoint, Azure) currently in use within the organisation.

The number of staff or users currently covered by Microsoft licensing.

Whether any core business systems (e.g. document management, internal comms, project management, data storage) are hosted or run through Microsoft platforms (such as SharePoint, Azure, or Teams).

Details of any enterprise agreements or long-term contracts with Microsoft, including the duration and renewal dates.

Whether there are any significant non-Microsoft alternatives used in the organisation (e.g. Google Workspace, Zoom, Slack, Dropbox), and if so, for what purpose.

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HUD2025 006888 Response Redacted
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